With Dolphin Cloud, you can record and drop up to 5 unique voicemail messages on an answering machine with just the click of a button. This will help you work faster and more efficiently while generating more call backs because your voicemail will be consistent, well thought out, and always sound fresh. We recommend saying the person’s name first (“Hi Jenny, *drop voicemail*) so they are more likely to call back. Dolphin also includes a power dialer and CRM with more follow up tools to maximize your sales.
Creating an effective pre-recorded voicemail is simple. Start by creating a brief script that outlines why you’re calling. You’ll pretty much want to say what you would say if someone picked up the phone, but more briefly — in about a minute or less — and end with a phone number where the recipient can call back to reach you for more information.
Practice the script for time and to make sure it sounds natural. When you’re ready, access your automated dialer software. Click the button to record a voicemail and begin. When you’re done, you can listen to your message, and if it’s satisfactory, keep it. If not, delete it and start over.
If you are using EVS7 automated dialer software, you can generate up to five pre-recorded voicemail messages to choose from, in case you want variety or may be calling at different stages of the marketing process. When using your automated dialer software, as soon as you hear that you’ve reached a voicemail recorder, you can just say, “Hi, [the call recipient’s name],” and then click to drop in your voicemail message.
Be sure to plan and practice your message. You want it to sound natural and enthusiastic without seeming overly excited or solicitous. You also want to make sure it doesn’t go on too long. Listen to your message before finishing. There’s no penalty for doing it over, and this is the message all your potential customers are going to hear, so keep doing it until you feel confident you’ve gotten it right.
Just about any industry that utilizes volume calling can see tremendous benefits from making good use of pre-recorded voicemail messages. To learn more about automated dialer software and how using it with pre-recorded voicemail can help your business, contact EVS7 for a free trial today.
One of the main benefits of having a pre-recorded voicemail at the ready is that you never get caught off guard. There’s no fumbling for what to say when you reach a voicemail box instead of a person. Just say hi and drop in your pre-recorded voicemail.
An even bigger benefit is that when using EVS7 software, you can start on the next call immediately. You don’t have to wait to complete a voicemail message. Just press the button and you’re on to the next call while the software is recording your pre-recorded voicemail on the other line.
Update your caller ID, dialing settings, and any custom fields. Then map your list to the Dolphin.
Blaze through your list making 40-80 calls per hour. Drop pre-recorded voicemail messages with a click.
Manage your team, view reports, and stay organized using the cloud CRM and coaching tools.